Room hire is payable for all private functions. Functions Sunday through Thursday must end no later than 11pm, functions Friday and Saturdays must finish no later than 12midnight. Rates include: Necessary Staff, Napkins and Table Cloths, Floor Plan Set-Up, Cleaning.
We can seat the following with Rectangle, Dry Bars or Round Table Setup:
Tentative bookings are held for 2 weeks from temporary booking date. In that time a deposit of $200.00 (or otherwise indicated in quote) and a signed copy of the Terms and Conditions is required to confirm and hold the booking. Deposits will be deducted from the final account. If both the deposit and the signed copy of the Terms and Condition are not received within the 2 weeks, the booking will be automatically cancelled.
One months written notice of cancellation is required of a previously confirmed booking. Refund of deposit and any partial payments is at management discretion. Deposits are usually fully refunded if the function is cancelled 120 days prior to the date booked or if the function can be resold.
Full payment of food and associated room charges are to be received in full 7 days prior to the commencement of the function.
Bar account is payable on the day/night unless prior arrangements have been made with the Functions Manager.
All final function details, including final numbers, menu selections and beverage options, are required no later than 5pm, 10 days prior to the function. Variations in guest numbers only will be accepted up until 14 days prior to the function. Charges will be calculated on the minimum number of people (60ppl, as stated above) or the confirmed final number given 14 days prior, which ever is greater.
Children’s Pricing: Children under 3 years are free, 3 to 12 years are half the menu price and children over 12 years are full price. Children’s Supervision: Children must be supervised at all times by a parent or guardian. Children are not allowed to leave the function room unattended.
Functions held on a Sunday will incur a 15% surcharge & a 20% surcharge on Public Holidays.
Guests attending a function may not play gaming machines unless they have been signed by a member of the Condamine Sports Club, as a reciprocal member of another club, as a members guest, or as a visitor that lives at least 15 km from the Hawker Road Function Centre.
Hawker Road Function Centre will not accept responsibility for damage or loss of merchandise incurred during the function. Wilful damages and breakages are not covered in the room hire fee. Damages must be paid for by the individual, or group or holding the function.
We can provide a range of decorations and/or entertainment upon request with the cost added to your bill. Clients are welcome to provide their own entertainment but we ask that you discuss the details with us in the first instance to avoid any problems on the evening. Candles must not have a naked flame but rather be held in a candleholder/vase where the glass comes above the flame. Table scatters are not permitted in any area of the Function Centre and a charge may be incurred for removal of such items. Management reserves the right to control the quality, style and volume of entertainment booked.
No food or beverages may enter or leave the function room or club. This includes any alcohol or food of any kind including leftovers.
Dress rules apply, contact Function Centre for details.
Hawker Road Function Centre permits smoking within the Designated Outdoor Smoking Areas. Smoking in all other areas of the venue is strictly prohibited.
No persons are permitted on the Golf Course unless using it for a golfing event or function.
While we make every effort to ensure your function is not disturbed by other functions or the general club noise, please note that the function rooms are not completely sound proof.
The liquor act 1992 provides for severe penalties associated with underage drinking. An individual may be asked for current photo I.D. if consuming alcohol. Any guests found to be drinking under the legal age, or consuming liquor purchased elsewhere will result in the function being ended without refunds.
This policy is to serve our Members and their Guests in a responsible, friendly and professional manner. Our staff is on hand to assist patrons in their decision to drink in moderation and where appropriate avoid the dilemma of combining drinking and driving.
Staff will not serve any person who they deem to be intoxicated.